Event and Association Management
Overview
Fitwise is an award-winning professional conference organiser and association management company with success spanning over 30 years and is seen as one of the most respected and admired names in our field.
Fitwise run regular conferences across Scotland, and the team at Fitwise are based just outside Edinburgh.
If you have been tasked with the responsibility of organising a conference you may be wondering where to start and who to turn to. Fitwise can help take care of all your association management needs. Have a look at some of the event and association management work we have completed. Read our Case Studies (hyperlink/website).
You will be free to focus on the content, structure and wider goals of your event and we will handle the rest!
We are also pleased to offer our assistance with conference bids (‘no-fee’ service).
Welcome to Fitwise Management Ltd
About Fitwise Management Ltd
- Each year we organise over 45 educational events (physical / virtual and hybrid). Ranging from large annual conferences of approximately 1,000 participants, to smaller roadshows and corporate study days for approximately 60-100 attendees.
- Our events team has extensive experience from which you will benefit as we work with you to bring your conference vision to life.
- We tailor our services to you, creating a bespoke solution, to meet your event’s needs. You can select from our comprehensive event management services.
- We invest in the latest technology to maximise delegate engagement and participation.
- With a large finance team, by appointing us as a PCO you are adding a level of financial governance.
- Fitwise are also the association management company for 12 healthcare associations which means we understand associations, their governance and financial management.
Association Of British Professional Conference Organisers (ABPCO)
- Our ABPCO membership confirms that we have the exceptional skills and knowledge required to operate within this specialised sector of the events industry.
Cyber Essentials Certificate
- You can work with us safe in the knowledge that our working practices and systems guard against the most common cyber threats and demonstrate our commitment to cyber security.
MemberWise
- We are part of the MemberWise Network giving us access to practical help and support from which our clients can benefit.
Sustainability and Net Zero Carbon Events
Concern for the environment and promoting a broader sustainability agenda are integral to Fitwise’s professional activities and the management of the organisation. Read more here
Net Zero Carbon Events
- We are proud to have signed the “Net Zero Carbon Events” pledge, a joint commitment across the events and meetings industry to achieve the targets laid out in the Paris Climate Accord. The pledge commits organisations to achieve “net zero” by 2050, at the latest, and halve greenhouse gas emissions by 2030.
Employee Owned Company
- We are not just employees but also co-owners which means we have a vested interest in Fitwise and the success of our clients – we consider this to be our unique selling point.
- Employee owned businesses like us are better at recruiting and retaining talented, committed staff meaning your organising group would be dealing with a familiar face
- As an employee-owned business, Fitwise has a strong commitment to corporate social responsibility and involvement within the communities in which the company operates
PLATINUM Investors in People Award
- We have the Platinum Investors in People award and we are immensely proud that we are in the top 2% of UK companies that achieve this level.
- This mark of excellence means that our clients can work with Fitwise safe in the knowledge that we are a reputable company, we look after our people and we attract the best talent.
Awards and Accreditations
ISO9001 Accredited
- We are proud to have retained this highly regulated standard for many consecutive years which is testament to the quality of our internal processes and procedures. You can get on with your day job with assurance that your conference is in safe hands.
Awards
- Shortlisted: Investors in People Award for Reward and Recognition 2023
- Innovation and Resilience Award 2022 - West Lothian Chamber of Commerce
Gallery
Reviews
"It was a pleasure working with Fitwise on the organisation of the 5th International p53 Isoforms Meeting and 10th International p63/p73 Workshop held in Dundee from 10–13 June 2025. From the initial planning stages through to on-site delivery, the Fitwise team demonstrated outstanding professionalism, efficiency and attention to detail. Their extensive experience in managing complex international scientific meetings was evident in every aspect of the event, particularly in delegate registration and financial administration, and in their remarkable ability to adapt to our requirements, including last-minute changes. The accountancy was exemplary and handled flawlessly on time. Their calm, solution-focused approach allowed the scientific organisers to focus fully on the scientific programme and the delegates. I would strongly recommend Fitwise as an exceptional conference management partner."
Dr Jean-Christophe Bourdon, Senior Lecturer, Cancer Research, School of Medicine, University of Dundee and lead conference organiser.
"Fitwise has been instrumental in delivering exceptional event management for the Healthcare Infection Society. Their expertise and meticulous attention to detail have ensured seamless, high-quality multi-parallel session complex events that engage attendees and run effortlessly. What truly sets them apart is their ability to provide tailored solutions that enhance efficiency and elevate the delegate experience. The return on investment has been undeniable—thanks to their professionalism, and dedication. Fitwise is more than just a service provider; they are a trusted partner in delivering impactful events."
Dr Sarah Adibi, Chief Executive at Healthcare Infection Society
"As a member of the IPS scientific programme committee for a number of years I have found the support provided for events by Fitwise to be critical to the successful running of conference. The team are always professional and follow through on agreed tasks and timelines. They are highly visible during conference which ensure that any last minute hitches or issues are addressed immediately. The Fitwise team closely works with the organising committee and make the administrative work, for busy professionals operating in a voluntary capacity, less onerous that it might otherwise be which allows the committee to focus on the programme and associated scientific aspects. The team have a good understanding of the aims of the conference and the needs of the exhibitors and work well to coordinate these so that it works for delegates and exhibitors."
Elaine Ross, Infection Prevention 2025, SPC Member
"Fitwise has provided exactly the support we needed to make our conference a resounding success. We BAUN Trustees are all working health professionals, so to have the Fitwise team to help us bring together such a professional event means we can continue to deliver high standards of educational content with the least stress possible."
Sarah Hillery, BAUN Past President
“Fitwise recently organised and delivered our international, multi-stream conference, Federation of Infection Society FIS/HIS International 2024 in Liverpool (hosted by Healthcare Infection Society). The event went very smoothly and the Fitwise team were fantastic with a particular shout-out to Jacqueline McCafferty. She is phenomenal and a real power house. She is impressively on top of everything, so dedicated and accommodating. The team worked tremendously hard, and feedback has been overwhelming positive from our members and delegates. Thank you Fitwise.”
Dr Sarah Adibi, Chief Executive at Healthcare Infection Society
“The BSPD annual Conference 2024 in Cardiff was organised by Fitwise team. We have been privileged to have them as our organising company as they were extremely professional , helpful and always willing to adapt to our needs. It was reassuring for us as they had regular meetings regarding planning and deadlines were regularly met . I particularly found it seamless and stress free working with them as they are a friendly bunch and totally understood our needs and were always ready to support us with our requirements . I would highly recommend them for organising any of your events, you wont be disappointed.”
Dr Rohini Mohan, Chair - BSPD Local Organising Committee
“Elaine, Katie, Mike and the rest of the Fitwise team have been phenomenal as they executed our Infection Prevention Society conference (IP2024). They bring such professionalism and creativity to our conference. Nothing is too much trouble and they respond to changes incredibly quickly and bring solutions to the table too. I’ve really enjoyed working with the team, and look forward to planning our next conference with them.”
Dr Jude Robinson, IPS President
